Registration Information

Registration Fees & Entitlements:

Standard Registration Includes:

• Attendance of all Congress sessions
• Attendance of social event:
  • Welcome Cocktail Function, Sunday 13th July 2014
• 2 x Tea / coffee breaks per day
• All published Congress proceedings
• Delegate package
• Access to the Congress exhibition for the day selected
• Gala Dinner tickets are available at an additional cost

Student Registration Includes:

NB: This option is only open to bona fide FULL TIME students. A letter from your study supervisor/supervising professor, confirming your formal registration as full time student or full time appointment as postdoctoral fellow, must be included with your registration (student card is not acceptable).

• Attendance of all Congress sessions
• Attendance of social event:
  • Welcome Cocktail Function, Sunday 13th July 2014
• 2 x Tea / coffee breaks per day
• All published Congress proceedings
• Delegate package
• Access to the Congress exhibition for the day selected
• Gala Dinner tickets are available at an additional cost

Day Delegate Registration – ZAR 2,500 incl. VAT per day

• Attendance for all Congress sessions on the day selected
• Attendance of social event:
  • Welcome Cocktail Function, Sunday 13th July 2014
• 2 x Tea / coffee breaks
• All published Congress proceedings for the day selected
• Delegate package
• Access to the Congress exhibition for the day selected
• Gala Dinner tickets are available at an additional cost

Accompanying Person – ZAR 1,500 incl. VAT

• Attendance of Opening Function/Welcome Cocktail Function
• 2 x Tea / coffee breaks in exhibition hall
• Closing ceremony
• Gala Dinner tickets are available at an additional cost
• Does not include access to any Congress sessions

Additional Meetings

(Delegate must indicate attendance on the registration form, not automatically included in registration fees)

Social Events

Welcome Cocktail – Sunday 13 July 2014 – ZAR 250 incl. VAT per person
(Included in Full Congress and Day Delegate registration)

• Light cocktail snacks
• Entertainment
• Access to the official opening of the Congress exhibition
• Drinks

Gala Dinner Wednesday 16 July 2014 – ZAR 990 incl. VAT per person
(Not included in Full Congress or Day Delegate registration)

• Meal served: set menu
• Entertainment
• Limited Drinks

Terms and Conditions

1. Access to and attendance at the congress will only be confirmed on receipt of payment.
2. Payment is due prior to the start of the Congress. In the event of there being limited number of delegates, preference will be given to persons who have paid their registration in full.
3. All early bird fees must be paid by the closing date of the early bird time period. Failure to pay the early bird fee by such date, will be liable for the full registration fees.
4. An invoice with the Congress bank details will be sent to you within 48 hours of receipt of your registration.
5. Receipts will only be issued once proof of payment has been received, and once the payment has cleared and been identified in the Congress bank account.
6. Proof of payment is to be emailed or faxed to Carina du Plessis, This email address is being protected from spambots. You need JavaScript enabled to view it. / F: +27 (0)11 463 3265
7. Please ensure that all payments make clear reference to the delegate being paid for, with their unique PIN number. (Name, Surname, PIN number).
8. All payments must be made payable to WCP 2014.
9. Registrations are transferable to delegates who have not yet registered.
10. Delegates attending from countries outside South Africa are requested to make payment in South African Rands (ZAR) and are responsible to cover the bank charges. The full delegate registration fee amount invoiced must appear in the congress bank account. Should this not be the case, the delegate will need to pay the difference in cash on site before being allowed to participate in the Congress.
11. Online Registration will close on Monday, 7 July 2014.

Cancellations and Termination of Registrations

1. On completion of this application you will be liable for the full amount of the registration fees subject to the cancellation conditions below.
2. All cancellations must be received in writing by the Congress Secretariat.( This email address is being protected from spambots. You need JavaScript enabled to view it. )
3. Cancellations received before 31 May 2014 will receive a full refund, less a 10% administration fee.(or the amount of the administration fee whichever is the greater amount).
4. Cancellation received between 1 June and 15 June 2014 will receive a 50% refund.
5. No refunds will be issued for cancellation received after 15 June 2014.
6. All refunds due will only be issued after the Congress.
7. Any registrations received after 15 June 2014 will not be entitled to any refund or credit, and such person will be liable for the full registration fee as per point (1) above.
8. The Organising Committee reserves the right to decline a request for a refund.

NOTE: Delegates who do not cancel in writing by 31 May 2014, as well as delegates who do not arrive at the Congress and who cannot provide proof of written cancellation to the Congress secretariat within the mentioned cancellation date, will be liable for the full Congress registration fee. If fees have been paid, no refund will be issued

Special Requests
All reasonable dietary requests will be catered for. Please indicate your preference on the registration form.

Invitation Letters
Invitation letters are issued on request and once registration fees have been paid in full.  To request your invitation letter, contact Carina du Plessis on This email address is being protected from spambots. You need JavaScript enabled to view it. .